Alrakha Group
  • Abu Dhabi - United Arab Emirates
  • Responsible for developing documents layouts, templates and styles
  • Responsible for designing and drawing flowcharts and diagrams and formatting and preparing document for printing
  • Responsible for preparing graphics for display boards and PowerPoint presentations.
  • Keep updates of civil/structural & Architectural Drawing records.
  • Nominated for uploading & registering documents thru Aconex/InControl & All Data Management soft wares utilized for different projects.
  • Distribute documents for review and follow up accordingly
  • Responsible for maintaining, the proper chain of custody of the documents under project control.
  • Responsible for destroying and disposing confidential drawings, noted or documents that are no required to be kept
  • Performs other duties in terms of technical documents and procedures.
  • Assist the design for the documents retention, retrieval and filing of the project documentation
  • Prepare reports as required by the design Mangers.
  • Compiles reports received from design Managers and Engineers on documents/drawings, correspondence status and documentation submission.
  • Preforms general clerical duties to including but not limited to photocopying, mailing and filing.
  • Responsible for transmitting documents /drawings to consultants via Aconex and follow up constantly
  • Coordinate and maintain records for all the incoming documents that pass through
  • Prepare for the submission of the reports & drawings to clients/authorities
  • Prepare correspondence to client/consultants.
  • Performs project document management activities, managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring etc.
  • Acts as ‘super user’ and coordinator to ensure that data from various sources (contractors, vendors consultant team and client ) is entered into SharePoint an EDMS (Electronic Document Management System).Ensures data integrity by verifying input Creates, runs and distributes standard periods reports to communicates follow-up requirements and to summarize reports.  
  • Maintains a tracking log of Requests for Information (RFI) and Request for Information for Approval (RFA) as issued by contractors consultants and runs a weekly report to communicate progress and potential issues.
  • Interfaces with the General Contractors and Designer for required reproduction associated with copy and distribution requirements per project procedures  
  • Verifies information as requested. Provides administrative assistance by copying documents retrieving offices supplies, filing, etc.