Responsible for developing documents layouts, templates and styles
Responsible for designing and drawing flowcharts and diagrams and formatting and preparing document for printing
Responsible for preparing graphics for display boards and PowerPoint presentations.
Keep updates of civil/structural & Architectural Drawing records.
Nominated for uploading & registering documents thru Aconex/InControl & All Data Management soft wares utilized for different projects.
Distribute documents for review and follow up accordingly
Responsible for maintaining, the proper chain of custody of the documents under project control.
Responsible for destroying and disposing confidential drawings, noted or documents that are no required to be kept
Performs other duties in terms of technical documents and procedures.
Assist the design for the documents retention, retrieval and filing of the project documentation
Prepare reports as required by the design Mangers.
Compiles reports received from design Managers and Engineers on documents/drawings, correspondence status and documentation submission.
Preforms general clerical duties to including but not limited to photocopying, mailing and filing.
Responsible for transmitting documents /drawings to consultants via Aconex and follow up constantly
Coordinate and maintain records for all the incoming documents that pass through
Prepare for the submission of the reports & drawings to clients/authorities
Prepare correspondence to client/consultants.
Performs project document management activities, managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring etc.
Acts as ‘super user’ and coordinator to ensure that data from various sources (contractors, vendors consultant team and client ) is entered into SharePoint an EDMS (Electronic Document Management System).Ensures data integrity by verifying input Creates, runs and distributes standard periods reports to communicates follow-up requirements and to summarize reports.
Maintains a tracking log of Requests for Information (RFI) and Request for Information for Approval (RFA) as issued by contractors consultants and runs a weekly report to communicate progress and potential issues.
Interfaces with the General Contractors and Designer for required reproduction associated with copy and distribution requirements per project procedures
Verifies information as requested. Provides administrative assistance by copying documents retrieving offices supplies, filing, etc.