Nov 13, 2017
You as a Project Supply Chain Manager will be a part of the Power Grids division and will be based in Dubai, UAE. The Power Grids division is a global leader in turnkey power projects and delivers solutions across the power value chain. This includes system solutions for power generation, transmission technologies, substations and distribution technologies for network management. In close cooperation with the local tender project team you shall be responsible for establishing the Tender Sourcing Plan (TSP) based on the sourcing related conditions of the client´s tender specification and PG global/ territory sourcing strategy and for facilitating its adoption by all parties during tender process. During project execution phase you shall deploy the Tender Sourcing Plan (TSP) into a Project Procurement Plan (PPP) and ensure SCM related deliverables are achieved in relation to price, quality and delivery in line with project requirements. Tasks: This position will have a below main accountabilities: Tender Projects - Pro-active participate in Tender-/ Capture Team during the kick-off and tender progress meetings for selected target projects. - Identification of sourcing related opportunities and critical commercial, fiscal and legal conditions of the client´s tender specification and ensure flow over to the bidding documentation to suppliers / contractors. - Develop schedules, estimates, forecasts, and budgets to support all procurement requirements under the tender and project. - Issue the project related Tender Sourcing Plan (TSP) based on the overall tender strategy, identified sourcing related opportunities and critical project conditions under consideration of the overall PG global/ territory sourcing strategies - Collaborates with tender teams to identify new suppliers and supplier changes, and ensures customer approval for Tender/project supplier list. - Document the TSP in the PGGI standard “TSP Template”, if not retrieved from ABB Procure - Communicate the TSP to the local tender team and involve Territory Category Leaders (Cables & Subcontracts); Lead Strategic Sourcing Manager (Transformers, MV&HV GIS) respectively Global Strategic Sourcing Manager for affected commodities - Receive approval of the TSP from Tender Engineer and LPG Manager and Local SCM - Ensure that RfQ’s are issued in compliance to the TSP (incl. tender specific terms & conditions) - Define, together with Strategic Sourcing Team, the target price for main equipment - Supporting tender responsible in issuing the project budget and time schedule by providing timely and accurately input from suppliers´ quotations incl. provision/ commitment of anticipated qualified improvement potentials - Ensure that suppliers/ subcontractors considered in ABB´s tender to the client are qualified according to ABB Supplier Qualification Process (SQP) and Sub-Contractor Qualification Process (CQPQ). - If necessary ensure adequate qualification measures - Issue together with tender responsible the tender specific list of vendors (subcontractors) to be used in our bid to the client - Ensuring that supplier quotations remain valid until final placement of Purchase Order or until confirmation of tender project has been lost - Provide required sourcing related information for Risk Reviews - Participate in won-/ lost-order analysis and communicate sourcing relevant information to local-, Territory-, Global Strategic Sourcing Manager Main performance measurements and authorities (Tender SCM): - Ensures cost reduction targets (cost reduction, cost avoidance, TCI, etc) are met and timely reported in compliance to both group based targets as well as tender/project specific targets. - Ensure a TSP is available and updated for all tenders worked on; including all schedules, estimates, forecasts, and budgets to support all procurement requirements. - Coordinate and issue all sourcing review data for inclusion into the risk reviews. - Provide all data (e.g. savings data, OTD performance, quality data, etc) to the LPG/PGGI-HBU SCM Manager on a monthly basis for inclusion into the monthly report matrix to be submitted to the BU SCM Manager Execution Projects: - Responsible for staffing of SCM resources on project - Accountable for project schedule and cost as it pertains to SCM - Manage and administer expediting process and staff - Pro-active participate in project kick-off- and -progress meetings during execution phase of the project - first point of contact for overall sourcing-/ supplier related topics towards the project execution team and coordination with the Strategic Sourcing-/ Purchasing team, Global Business Services (GBS), Transport Management representative during entire execution period of the project - Identification of sourcing related opportunities and critical conditions of the client´s contract - Develop the Project Procurement Plan (PPP) based on the deliverables from tender phase (such as Tender Sourcing Strategy, suppliers quotations), overall project sourcing strategy, - Responsible that critical commercial, fiscal and legal conditions of the client´s tender specification are part of each project related order /sub-contract and where not achievable a written “waiver” from Project Management is documented - Document the PPP in the PG standard “PPP Template”, if not retrieved from ABB Procure - Receive approval of the PPP from the project engineer, project manager and LPG Manager and Local SCM - Communicate, maintain and update the PPP – as a min. on a monthly basis - P/SCM is responsible for the entire scope of supply of the entire project - Ensure that purchase orders are placed in compliance to the PPP to accepted and qualified suppliers only - Establish together with Contracts Manager or Project Manager the project specific terms & conditions (Special Conditions) and manages the negotiation of Purchase Orders including payment terms, delivery, pricing, terms and conditions, etc. - Ensuring that all purchase orders are accurate, approved and released in a timely manner. - Resolve any issues which could adversely affect the suppliers’ delivery, quality, price, etc. and where required involve Territory Category Leaders (Cables & Subcontracts); Lead Strategic Sourcing Manager (Transformers, MV&HV GIS), Territory SCM - Monitor the delivery status (forecast and actual) for all products/services (including other deliverables e.g. documentation, etc) and updates the project team accordingly by the adoption of a proactive expediting regime - Monitor compliance to health and safety as well as business ethics within operational work, contracts and negotiations - Ensure that the finance function is informed in a timely manner of all procurement activities and coordinate with the finance function on all outstanding payment issues with suppliers. - Ensure compliance with all Group, Division and BU instructions and guidelines as they apply to the project. - Ensure proper recording of potential claim/counter claim events, in particular related to delays of goods/documentation, etc and is responsible for the coordination of the conclusion/closure of these events in line with the project criteria for said. Main performance measurements and authorities (Project SCM): - Ensure a PPP is available and updated for all projects worked on; including all schedules, estimates, forecasts, and budgets to support all procurement requirements. This should include all expediting data as well as spend data as a minimum. - Provide all data (e.g. savings data, OTD performance, quality data, etc) to the LPG/PG SCM Manager on a monthly basis for inclusion into the monthly report matrix to be submitted to the BU SCM Manager - Ensure purchase order generation, invoice reconciliation, etc are in compliance with the requirements of the local unit. - Ensure an accurate and up to date claims and opportunities register is available for review as required by the project team and/or management for all purchased items (where applicable). Requirements: Ideally you will have a masters or bachelor’s degree in an engineering discipline or business administration or any other qualification that is deemed suitable for the role e.g. degree, etc with a minimum of 5 years of professional experience in a project environment along with a minimum of 5 years of professional experience in a supply chain function and 2- 3 years’ experience in procurement of tailored equipment. Good knowledge of processes in industrial large and complex or turnkey contracts is required along with knowledge in commercial/legal aspects of purchasing. Excellent communication & proven negotiation skills is a must.
Dubai - United Arab Emirates