529 Admin-Clerical jobs

Duties & Responsibilities: • Prioritizing workloads, managing database. • Organize work by reading and routing correspondence, collecting information; initiating telecommunication • Drafting and circulation of e-mails and office correspondence letters as per management requirement. • Prepare agendas of meeting and note and prepare minutes of meeting. • Securing information by completing database backups The candidate shall have:- 1. Excellent communications and wriiten skills in English. 2. MS office knowledge. Only Female candidates allowed.

We are a construction company in Sharjah & Dubai and we are looking for a good looking lady to join to our team as a private secretary for our GM (Russian or Ukrainian)

Looking for a part time secretary who have an aviation experience especially in flight and ground safety to do the following tasks: 1) read and analysis incoming emails, memos , letters and reports in order to plan their distributions and prepare responses  2) Proofread and edit letters , reports and email 3) prepare presentation and safety bulletin  Please send me emails or what's up me if interested  Note: All the tasks will be done remotely using email or phone calls Thank you.

We need female office secretary with good performance for duty. They mast be know about her job with all these requirements as below.  Secretarial Functions:-  -- Maintain executive’s agenda and assist in planning appointments,meeting,conference etc.  -- Attending meeting and keeping minutes  -- Receiving and screening Phone calls  -- Reporting daily issues  -- Daily checking of company emails and replying when its necessary.  -- Travel arrangements of executives & other employees  -- Handling documents and filing proper manner  -- Preparing important documents, invoices, quotations, purchase order & attendance sheet  Accounting Functions:-  General Accounting such as-  · Payroll, time sheet, receipt & payment, boq, petty cash, cheque etc.  · Other duties as assigned .  For CV,s

A group of primary medical centers looking for a Dynamic personality with administrative capabilities to take charge and lead in day to day activities as medical administrators of their primary health centers. Must have a medical background, fluency in English and Arabic, willing to move to Dubai, Abu Dhabi, Bahrain or Kuwait.  Interested persons please send CV 

As a Legal Secretary you will be responsible for high level secretarial support to an allocated group of fee earners. You will need to have excellent technical capability to ensure that you produce and amend documents with speed and accuracy. In addition, you will also manage the diaries of the fee earners and make any travel arrangements as requested. Other ad hoc duties such as processing expense claims will also be involved with this role. The successful candidate should be western educated, have a minimum typing speed of 45 words per minute and be immaculately presented. You should come from a corporate background or have at least 5 years experience in a similar environment. It is essential you have advanced IT skills with packages such as Word and Excel. When uploading your CV please ensure it is less than 2MB in size and saved in a Word format. All CV's are treated with the strictest confidentiality and will not be forwarded without your prior permission.

The Finance Director of a well-known multinational organisation based in Jebel Ali is looking to hire a confidential Executive Assistant who will ensure the efficient operation of the financial activities of a large financial institution. The role will involve compiling extensive reports and general correspondence, maintaining the client accounts database, providing weekly reports to overseas offices, organising board meetings as well as preparing and circulating meeting agendas. This role has a tremendous amount of responsibility and would suit someone that is career oriented and able to handle a multitude of continually changing duties. To be considered for this role, you will need to be a confident, self-starter with previous administration experience. You should be a good communicator with a desire to understand the business and able to deal confidently with people at all levels. You should have a high level of accuracy/attention to detail and have good MS Office skills. Ideally you should also have a minimum of 4 years PA/Finance experience with a high standard of education along with outstanding presentation skills.

Key Responsibilities Maintain the ME Pipeline Whiteboard including all upcoming cases and current team compositions Proactively staying informed of local sales development efforts, upcoming projects and expected staffing requirements Support the Staffing team, as well as the wider HR team in a variety of tasks, including improving and maintaining tracking and reporting Take responsibility for monitoring training dates and annual leave requests from consulting staff alerting the Staffing Coordinator where necessary on project conflicting vacations or trainings Conduct global searches to help Principals and Partners identify consulting staff with specific expertise required Essential Experience A relevant bachelor\'s degree plus 2 years relevant experience, preferably at a professional services firm Advanced level computer skills; Windows, Word, Excel, PowerPoint, Outlook Comfortable with the use of data based systems and report running Organizational skills: ability to handle competing priorities effectively Very strong verbal communication skills; fluency in English Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment Experience working successfully in an international environment preferred Benefits:Excellent salary + full benefits Bonus is paid twice annually 25 days holiday per year

Urgently Required a Indian Secretary to assist MD. Can join Immediately. Salary : 4000 – 6000 AED Pleasing Personality with experience as a Secretary to management needs to apply. Shortlisted Candidates will get a call.

Ref: SKSADM-ADREC0817. Please apply quoting the above reference Performs administrative and office support activities for multiple managers/CEO. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research abilities and strong communication skills are required. Facility/Reception  Open the office in the morning and lock the front door in the evening (08:00 – 18:30)  Ensure that the entrance of the office is clean.  Operate SK’s switchboard during; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff members personal direct line.  Greet and welcome visitors to the Offices between 08:00 – 18:30, ensuring they sign in the visitor’s book and informing the relevant member of staff of their arrival.  Monitor and ensure that the reception area is kept tidy and projects a business-like image.  Keep a record of staff and visitors signing in and out of the building Office Services  Induct new staff and volunteers in office procedures, Fire Safety and Health & Safety.  Process invoices (Payable, Receivable) for the team including validating and obtaining authorization for payment and follow up for payment (Money collection)  Travel arrangement, TECOM process knowledge a plus. Requirements  Relevant industries experience is a must (2-5 years)  Proficiency in English (business), Excellent knowledge of MS Office  Well organized, serious,

Required staff for company in Dubai for a job of document controller. You may be: Proficient in computer software programs such as, word processors, spreadsheet programs, and database systems Basic analytical experience Proficient typing skills Data organization and storage knowledge Send CV

Required staff for company in Dubai office assistant Requirements Proven experience as an office assistant, virtual assistant or in another relevant administrative role Working knowledge of office equipment Thorough understanding of office management procedures Excellent organizational and time management skills Analytical abilities and aptitude in problem-solving Excellent written and verbal communication skills Send cv

Description Candidate with minimum experience of 3 to 4 years in the Construction/Construction Specialist industry preferred. Send your resume • Implement and maintain document control processes and procedures. • Manage all flows of documents either in electronic form or on paper support. • Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving). • Process incoming and outgoing documentation. • Ensure all drawings/documentation are correctly identified, distributed and filed/stored • Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required. • Monitoring of documentation progress in cooperation with the project planner

Responsibilities: • answer, screen and transfer inbound phone calls • receive and direct visitors and clients • general clerical duties including photocopying, fax and mailing • maintain electronic and hard copy filing system • retrieve documents from filing system • resolve administrative problems and inquiries • prepare written responses to routine enquiries • prepare and modify documents including correspondence, reports, drafts, memos and emails • schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors • prepare agendas for meetings and prepare schedules • open, sort and distribute incoming correspondence • maintain office supply inventories • coordinate maintenance of office equipment • coordinate and maintain records for staff, telephones, parking and petty cash Please send CV

Urgently required PA for Chairman , who can join immediately. Ideal candidate is a presentable young lady and at least 4 years experience in the same role. Excellent oral and written language, expert of MS office packages and internet, some one who can do amazing Excel sheets and reports would be perfect for this role. Interested candidates can send your Resume

Key Accountability: Duties and Tasks: • Answers and screens telephone calls • Receives and screens visitors • Takes messages from Clients • Handles correspondence; composing emails • Determines needs and facilitate orders of office supplies • Prepares quotations for inquiries received • Operates standard office equipment • Filing of job related records. • Organize and coordinate travel arrangements (airline reservations and hotel bookings) • Prepares gate pass applications

We are a Transportation company in KSA and we are looking for an Operation Head. Our head office is in Dubai but the work will be in Riyadh City. The salary will be based as per experience (3000-5000 Saudi Riyadh) kindly send your C.V.

ASSIST OFFICE MANAGEMENT, MAINTAIN FILES AND RECORDS, PERFORM OTHER OFFICE DUTIES

Urgently Required a Executive Secretary to MD with Pleasing Personality with excellent communication skills both verbal and written. Typing speed and knowledge in MS office is must. Kindly send on your CV with latest attached photograph on Contact Email Job Responsibilities . Mange travel plans for Management. . Preparing MOM for meetings . . Assisting Management in daily task. . Arrange meetings for Management. Salary is no bar for deserving candidate.

Looking for young and dynamic Filipino female candidates with good experience. Minimum 1-2 years of work experience in UAE. Can join immediately. Responsibilities include but not limited to: Office administration and secretarial works for the our company. Well versed with reception and administrative duties. Handling the front-desk, assisting management and supporting the staff team. Excellent communication skills (verbal and written). Provide information to callers. Deal with general queries. Prepare necessary documents. Skills: Good telephone etiquette Administrative Skills Microsoft Office Organizational Skills Fluent in English Kindly mention your current salary package and your expectations.

Wanted secretary / admin assistant. Candidate with accounting knowledge will have added advantage.

To maintain cleanliness of the office including pantry and toilet To ensure availability of all office, kitchen and toilet supplies at all times. To prepare drinks of the management team and guests. Scanning, fax, photocopying, binding of documents. Doing errands for management and staff when required. Other task as may be required by the staff and management.

We are a construction company in Sharjah & Dubai We are looking for a good looking lady to join to our team as a private secretary for our GM (Russian or Ukrainian) Requirements Proven work experience as a secretary or administrative assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism

Vacancy for secretary/ office admin Duties & Responsibilities: • Prioritizing workloads, managing database. • Organize work by reading and routing correspondence, collecting information; initiating telecommunication • Drafting and circulation of e-mails and office correspondence letters as per management requirement. • Prepare agendas of meeting and note and prepare minutes of meeting. • Securing information by completing database backups The candidate shall have:- 1. Excellent communications and written skills in English. 2. MS office knowledge. Only Female candidates allowed.

A well established private medical center in Abu Dhabi requires the service of a hardworking and enthusiastic professionals mentioned below: Admin Assistant with or without experience. You should be: Friendly and polite (manners cost nothing after all) Efficient Able to deal with difficult clients or customers (not everyone knows the manners rule) Self-motivated Good with computer systems Have polished communication skills Interested and qualified applicants may send your CV

A Facility Management Company requires Female Office Girls (Filipino) Requirements Well-organized Friendly and polite (manners cost nothing after all) Efficient Able to deal with difficult clients or customers (not everyone knows the manners rule) Self-motivated Good with computer systems Have polished communication skills Send your CV

A well established private medical center in Abu Dhabi requires the service  A hardworking and enthusiastic professional Medical Administrative Assistant with UAE local experience. Interested and qualified applicants may send your CV

A well reputed Dubai based interior fit-out company, part of a well-known group of companies is looking to hire the following personnel with extensive experience in the interiors fit-out industry, including high-end hotels, office buildings and retail: Document Controller for interior fit out Qualified applicants to send CVs to with reference to the job applied for in the email subject and CV filename to include name and position applied for.

For this position : Candidates should have minimum 2 years of UAE experience in Shipping, Logistics Management, Import and Export

We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as: •Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate •Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested •Prepare, assemble and distribute various reports and documents •Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle •Keep calendar constantly updated to facilitate appointment and meeting schedules •Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate •Arrange for various meetings and take minutes •Function as an administrative link to ensure that all parties receive the relevant information respectively •Organize business travel arrangements and other duties as assigned. Skills Education, Qualifications & Experiences You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded. Knowledge & Competencies The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies: Understanding Hotel Operations Teamwork Planning for Business Supervising People Understanding Differences Supervising Operations Customer Focus Adaptability Effective Communication Drive for Results

We are currently seeking for passionate and dynamic guest focused Front Office professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests. As an Assistant Director of Front Office / Assistant Front Office Manager you are responsible for assisting the Director of Front Office / Front Office Manger in leading and managing all sections of the Front Office Department in order to ensure the highest standards of service, whereby your role will include key responsibilities such as: •Monitor Front Office employees to ensure guests receive prompt, warm attention and personal recognition •Inform other operating departments, notably Housekeeping, of all Front Office matters that concerns them •Establish and maintain effective employee relations •Assist the Director of Front Office / Front Office Manager in employee related matters such as appraising and consulting •Assist in the preparation of statistical, performance and forecast reports as necessary in order to facilitate annual budget and strategic plan preparation and provide management with marketing information •Assist in monitoring and controlling, on an on-going basis, department costs to ensure performance against budget. Skills Education, Qualifications & Experiences You should ideally have a degree in the hospitality field with at least three years previous experiences in the Front Office Department within a hotel environment. You must also have fluency in both written and spoken English and an immaculate personal presentation along with the ability to solve problems effectively. You must have knowledge of up selling and maximizing revenues techniques, computer literacy and knowledge of Opera will be highly regarded. Knowledge & Competencies The ideal candidate will be a positive and proactive individual with an outgoing, charismatic and approachable character, combined with a high aptitude for customer care, strong leadership skills and the capability to motivate and guide others. You have the ability to develop and build relationships easily, while possessing following additional competencies: Understanding the Business Influencing Outcomes Planning for Business Team Building Valuing Diversity Leading People Adaptability Drive for Results Customer Focus Managing Operations

This role is responsible for ensuring the business has a pipeline of capable leaders that enable the business to achieve its strategic objectives.  The postholder will design, deliver and continuously evaluate Dubai Airport’s approach to Leadership development, provide direction and thought leadership on our development programmes and processes, and develop the skills and capabilities of employees to support the growth of Dubai Airports. In addition, this role will lead the culture and engagement agenda across Dubai Airports.  The post-holder will be responsible for defining and driving forward a culture and engagement strategy which supports the strategic objectives of Dubai Airports. Qualifications and Education You are required to have a Bachelor’s degree in Occupational Psychology, HR, Business Management or a related field. Preferably, have an MSc qualification in Occupational Psychology, HR, Business Management or a related field.   Experience The role holder will have experience of building and embedding an Executive Development agenda and cultural shift and engagement in commercial organizations. At least 2 years of experience in managing Leadership programmes. At least two years of experience in managing cultural change and engagement programmes 3 years of experience at a managerial level. 2 years of experience managing accredited qualifications and/or frameworks. Accustomed to developing relationships at an Executive and Senior level.   Training A track record of Continuous Professional Development. Preferably an accredited and recognized Coaching qualification. Preferably Level B qualification or equivalent.   Knowledge Knowledge of people and leadership theories as well as their application in commercial environments. Knowledge of a range of talent development interventions. Knowledge of cultural principles and cultural change models Knowledge of best practice in employee engagement strategies

The purpose of this role is to ensure that adequate systems are in place for determining unit cost of products / services across the organization as well as drive the classification and distribution of costs between various divisions/ units in an effective and efficient manner. Qualification & Education The job holder will have a Bachelor’s degree in Business Administration/ Management with a specialization in Finance and/or Cost Accounting and Management. Experience At least 10-12 years of relevant experience within the Finance field, with deep exposure in costing activities, preferably in an aviation, airports operations industry or similar asset intensive businesses.  This role involves extensive interactions with senior executives of the various business units.  Hence, prior experience at a similar managerial level is preferable. Training Certification required in any area for ongoing professional development or for mandatory purposes Knowledge The job holder will have knowledge of IFRS, cost management concept and activities, business process and control, system controls and statutory laws and regulations/implications.

The job holder will support in the development and delivery of continuous improvement initiatives, supporting with all the Unit’s Operational Improvement projects and plan and ensure they are communicated to all relevant stakeholders and delivered in-line with the Dubai Airports business plan. The role will involve identifying the latest technological advancements within the aviation industry and the potential opportunities for enhanced operational models to address current and potential operational issues that will restrict the capacity growth at Dubai Airports. Qualifications and Education The job holder shall be educated to a degree level in business; but must have a professional degree in aviation; or an equivalent professional qualification; or a minimum of 6 years related experience and/or training in the field of operations Management of other complex and high risk operations is also a must. Experience At least 4 years’ experience in a relevant role in an operational environment and proven track record in delivering projects/programmes in a commercial environment. Experience of managing deliverables through a senior level team. Knowledge: Knowledge of Terminal Operations Procedures, Airport Systems & Infrastructure Knowledge  of ICAO, IATA and ACI regulations Knowledge of Aviation Security Knowledge of Airline Operations CPO & budgeting process Financial Concepts and applications Risk Management Health and Saftey knowledge

Ensure personal compliance with all company Safety regulations and guidelines, Quality System, Operational, and Human Resource policies, procedures, and practices, including housekeeping procedures.     Collaborate with Supply and Demand Planning, Manufacturing, Logistics, Procurement, Sales, and Marketing to determine the appropriate supply strategies based on critical demand and supply characteristics.     Convert the demand plan into a network supply plan. This includes developing and sending a master production schedule and distribution requirements plan while optimizing network capacity.     Manage inventory and achieve required inventory levels at the defined inventory component level across network stocking locations to meet customer service levels. Address inventory imbalances and implement corrective actions.     Identify and resolve capacity constraints over the planning horizon to support development of a feasible plan.     Balance production planning across the network to maintain sprint capacity, including load leveling in preparation for maintenance shut downs, seasonal volumes, etc.     Identify and address supply variability issues and support demand planning in forecast accuracy improvement process to improve overall plan feasibility and reliability. Coordinate root cause analysis and resolution of these issues with key cross-functional stakeholders as needed.     Coordinate inter-plant scheduling constraints related to schedule break-ins, raw materials, etc. facilitated through regular communication.     Identify, analyze & implement continuous improvement opportunities to result in service improvements or cost savings. Interact with key cross-functional stakeholders as required for success.     Review, analyze and update key master data fields in the ERP system to ensure adherence to supply chain processes.     Ad hoc Supply Chain projects as assigned Qualifications:     Bachelor degree     5 – 10 years of experience in planning and/or logistics     Industry knowledge is preferred     iScala and SAP experience a plus     Arabic speaker a plus     Understand and practice Company and Customer safety policies and procedures.     Ability to plan and organise effectively to meet the demands of the business.     Communicate effectively with all levels of personnel both verbal and written     Advanced skills in Excel, Access, PowerPoint & Outlook through experience and training.     Good time management skills.     High level of Integrity     Meticulous attention to detail     Good analytical thinking skills     Able to work both independently and as part of a team     Strong organization, sense of urgency, prioritization and multi-tasking skills.     Must take ownership of workload and make decisions independently based on policy and customer needs.

Security & Networking & Electronics cum IT Solution company based on Dubai looking for FEMALE CUSTOMER SERVICE & ADMIN COORDINATOR BASED ON COMMISSION WITH OWN VISA. Must have good spoken and written English & Spoken Hindi & Malayalam. polite and excellent telephone etiquette, multi-taser. LOCATED IN BUR DUBAI AREA ONLY . salary is based on commission only May apply your CV

OVER VIEW – FOR NEPALI NATIONALS ONLY – WILLING TO JOIN IMMEDIATELY – KNOWS BASIC ENGLISH AND ABLE TO COMMUNICATE – AT LEAST HAD A 1 YEAR WORK EXPERIENCE – BACK HOME EXPERIENCE IS FINE – JOB WILL BE CLEANING OFFICE PREMISES, MAKING COFFEE/ TEA, ASSISTING VISITORS, CARRYING PAPERS FROM ONE OFFICE TO DEPARTMENTS AND ASSISTING THE SENIOR STAFF

We are an established Events Management and Entertainment agency based in Dubai. We are looking for a dynamic, young and talented individual for an opening of Office Admin & Events Coordinator. The job profile will include handling daily office administrator duties and on-site event co-ordination. Responsibilities include: – Daily office admin tasks – Preparing Quotes & Follow up – Client servicing – Telesales & marketing – Events Coordination – Sourcing suppliers & vendors – Negotiating with Vendors Qualities we are looking for: – Multi-tasking – Dedicated & hardworking – Self-driven and motivated – Work under pressure – Able to meet deadlines Work Knowledge should include: – Microsoft Office – Email & Written etiquette – Social Media savvy – Adobe Photoshop – Video Editing Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process. During application, kindly mention your Visa status and expected salary. Events Coordinator Office Administrator

Third Party Administrator’s Responsibilities:  Determine employee eligibility for plan participation  Calculate employer contribution amounts  Determine employee vesting  Assist with individual participant transaction requests (loans, distributions, etc.)  Prepare various forms and notices that the Plan Sponsor is required to file/distribute  Advise on compliance issues like changes in notice requirements and other regulations that may otherwise impact a Plan Sponsor’s responsibilities to the plan and plan participants  Reconcile all plan demographic and financial activity to ensure accuracy and compliance and prepare annual valuation report reflecting this  Perform required annual compliance and non-discrimination testing and assist with corrections  Prepare legally required plan documents  Plan document  Summary Plan Description (SPD)  Summary Annual Reports

Urgently Required a Executive Secretary to MD with Pleasing Personality with excellent communication skills both verbal & written. Typing speed & knowledge in MS office is must. Kindly send on your CV with latest attached photograph Job Responsibilities . Mange travel plans for Management. . Preparing MOM for meetings . . Assisting Management in daily task. . Arrange meetings for Management. Salary is no bar for deserving candidate.

Experienced Document Controller required for a construction company in Dubai. Focus on the following. Proficiency in computer software programs such as, word processors, spreadsheet programs, and database systems Basic analytical experience Proficient typing skills Data organization and storage knowledge Please send CV

ONLY FOR SPOUSE/FAMILY VISA OR COMPANY VISA WITH NOC Qualification: Candidate with basic knowledge of accounting and skilled in working on excel. Salary – AED 3K – 4K all inclusive Experience – Data Entry, but not must Job description – Data entry for accounting, leasing and maintenance. Responsible for correct reporting of entered data. Able to match the data in two systems. Able to create maintenance record.

Answering calls, taking messages and handling correspondence maintaining diaries and arranging appointments typing, preparing and collating reports filing organizing and servicing meetings (producing agendas and taking minutes) managing databases prioritizing workloads implementing new procedures and administrative systems liaising with relevant organizations and clients coordinating mail-shots and similar publicity tasks logging or processing bills or expenses managing reception and meeting and greeting clients

A leading botique property entity is in search of Document Controller for their Abu Dhabi division. Prospective candidates must possess proven experience in documentations, filing and record keeping, archiving Organising files, E filing, report making, MS office skills Managing stationary and potentially skilled in generalist human resource management. Candidates available to join immediately are recommended.

Our client is looking to hire an Executive/Personal Assistant Capable of providing administrative and general support to the management Should have strong communication and supervisory skills Should be confident to manage the office of the founder. Knowledge of Arabic is an advantage.